Terms and Conditions

All bookings made are a contractual agreement between Oxford Atelier & The Hirer with the below terms:


  1. All studio sessions must be booked through the online calendar system. Failure to pay the full amount will result in the studio not being 
opened for the session.
  2. Studio time is sold on a first come first serve basis, session bookings will not be confirmed 
until the payment has been settled and so can potentially be lost to other clients looking to hire 
studio time.
  3. Any additional costs/services incurred during the rental, will be automatically billed to the 
card associated with the account after the studio session is finished. This can include studio upgrades, consumables, additional equipment hire, overtime, equipment damage, any additional service fees incurred.

Refunds & Cancellations:

  1. Cancellations made 10 days before the scheduled session start time are eligible for a 100% 
  2. Cancellations within 10 days of the scheduled session start time are eligible for a 50% 
  3. Cancellations or no shows within the 48 hour period prior to their session will not receive 
any refund under any circumstances and are non-transferable.
  4. Amendments are at a discretion of Oxford Atelier, please contact the studio for further details.

Overtime & Late Arrival:

  1. The client, their team and any third party must arrive and leave within the session time 
booked. Users must allow reasonable time for set up and packing away of equipment, 
setting up and packing away is considered as part of your session time.
  2. Overtime will be charged at £50ph. Finishing times are recorded from when the last person leaves the studio and is charged without exception.
  3. Late arrival of more than 30 minutes, without contacting us will be considered as no show and your booking will be cancelled with no refund.

Set up & Take down

  1. The client must include set up and take down time within the hours booked, to avoid overtime charges. ​

Breakages, Losses, And Damages:

  1. The client hiring the studio is responsible for all breakages, losses or damages caused to the 
studio or equipment by him/her, or any other person, during the use of the studio.
  2. For your safety and security, as well as our own, all studios are monitored by CCTV.
  3. All equipment and services are supplied by Oxford Atelier entirely at the risk of the client. Oxford Atelier shall not be liable for any loss or damage to materials or props or equipment, including consequential loss and loss of profit however caused, arising out of the use or the inability to use the equipment supplied or agreed to be supplied.
  1. No alterations, decorations or additions to the studio are permitted without the written consent of Oxford Atelier.
  2. The client shall pay any costs incurred by Oxford Atelier arising out of any breach of these conditions.
  3. The client must notify Oxford Atelier at the time of supply if the condition of the equipment is not acceptable.
  4. Oxford Atelier shall not be liable to the client for any loss, damage, expense, or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following: any damage to or loss of property by the Client or the Clients servants or agents or any third party; any breakdown, stoppage or failure of the facilities and equipment provided in the studio or any other equipment supplied to the client by Oxford Atelier.
Oxford Atelier cannot guarantee insurance to any equipment left in the facilities over night. Oxford Atelier cannot be held responsible for any breakages, losses, damages or theft.
  6. You will confirm all the equipment above is present and in good to use condition. Please note if any equipment is broken lost or stolen it is the responsibility of the person making the booking. Full payment for outstanding items will be required. ​Oxford Atelier may terminate any hire contract if the client shall be in breach of any of the Terms and Conditions.

Health & Safety:

  1. Oxford Atelier will NOT be held responsible or liable for any accident caused by the hirer their staff, team, or clients whilst using the studio or equipment.
  2. The client must ensure that his own public liability insurance is operative for all persons in the studio during the hours of use, to cover any accident, injury or death.


  1. The client must ensure that all persons under the age of 18 have parents’ or guardian’s permission to be at the studio, for the purposes of the photography or filming, during the period of studio hire.


  1. Oxford Atelier reserves the right to terminate any hire contract if the client (or any subordinate and third parties employed by them) are in breach of any of the Terms and Conditions.

Fire Safety:

  1. No fire or smoke is permitted on the premises.